Tool-sort calculator
The same six parts as the worksheet, in your browser. Anyone can use it, no email needed. It takes about 18 minutes. Published by Drag6.
What decision this helps you make. Which AI tools to keep, test or cancel, and which stuck job is worth fixing first. What you walk away with. Your sorted tool list and your top three stuck jobs with a yearly value at your own costs, ready to print or save as a PDF.
Part 1. Sort the AI tools you pay for
5 minutes
List every AI tool your company pays for, including add-ons. An add-on is an AI feature you pay extra for inside a tool you already use. Finish the sentence, then pick one pile.
My count: Keep 0, Test 0, Cancel 0.
Part 2. Find the stuck work
5 minutes
Pick one team and one normal week. The best places to look are times work got dropped, redone or delayed.
- Dropped means work fell through the cracks, like a follow-up nobody sent.
- Redone means work got done twice, like typing the same numbers into two systems.
- Delayed means work had to wait, like a customer waiting for an answer because the one person who knows is busy.
Part 3. Put a number on it
3 minutes
Your rate is what one hour a week of one person's time costs a company in a year. That's pay plus benefits. Tell us how many people work at your company and we pick the matching band. If you know your own cost for an hour of work, use it × 48.
Enter how many people work at your company.
BLS counts workers per worksite.
Hours a week × People × Rate = yearly value.
This number shows what the time costs you. It turns into money only when the time goes to better work, like serving customers.
Part 4. Set some jobs aside
1 minute
Some jobs should wait. Check a line when the process is broken, or when the job touches customer data and you don't have rules yet for which tools can see it. A process is the steps your team follows to get the work done.
Part 5. Pick your top three
3 minutes
These are the three lines with the biggest yearly value, skipping any you marked not yet. A before number is something you can count today, like minutes per task or mistakes a month. If nobody can own a job, don't start that one yet.
Add hours, people and a rate in Parts 2 and 3. The top three show up here.
Part 6. Count the hours
1 minute
Doing job 1 well takes an owner, a few hours a week and 90 days of checking if the time comes back. The owner usually still has a full day job. When the two compete, the day job tends to win.
Write a real number. If it's small, it's better to know that today.
Your summary
Keep 0, Test 0, Cancel 0.
Your sorted tool list and the jobs you ranked.
Keep, test or cancel
Tools
Jobs
Enter how many people work at your company.
In the print box, choose Save as PDF if you want a file. It stays on your computer.
Rank the jobs
Rank these jobs on a 2x2. See which one to start first. Your list comes with you and isn't saved.
Your next step
You now have a sorted tool list and three jobs ranked in your own numbers. You can start job 1 on your own with this sheet. If you'd like a second set of eyes on your list, talk it through with Jason Swafford at Drag6.
Book a 30-minute callWhere the numbers come from
- Each rate = 1 hour × 48 weeks × the cost of one hour of work, pay plus benefits, at private companies that size.
- 1 to 49 workers: 1 × 48 × $37.64 = $1,806.72, about $1,807. 50 to 99: 1 × 48 × $41.03 = $1,969.44, about $1,969.
- 100 to 499 workers: 1 × 48 × $47.96 = $2,302.08, about $2,302. 500 or more: 1 × 48 × $67.68 = $3,248.64, about $3,249.
- Source: U.S. Bureau of Labor Statistics, Employer Costs for Employee Compensation, Table 6, June 2026, released Sep 9, 2026. https://www.bls.gov/news.release/ecec.t06.htm. BLS counts workers per worksite.
- 48 working weeks is our guess: 52 weeks minus about 4 weeks for holidays and time off.
- These numbers show the value of staff time at what you pay for it. They aren't a promise of savings.
The tool-sort calculator runs in your browser. We don't store what you type.